Civil servants may face delays in receiving their September salaries if their details are not submitted to the Ministry of Public Service in time, Principal Secretary (PS) Jane Imbunya has warned.
Speaking during an interview on Citizen Radio on Monday morning, Imbunya revealed that the government is consolidating workers’ details into the Human Resource Information System (HRIS), a digital platform aimed at improving transparency and eliminating irregular payments.
“I want to warn all government agencies that have not submitted their data to the Ministry of Public Service so that we can compile that on the Human Resource Information System, where we identify workers with one identifier. You risk missing out on your September money allocation to remit to their pay,” the PS cautioned.
The HRIS platform is designed to create a unique digital profile for every public servant, capturing details such as national identity, job group, cadre, and official posting. According to the ministry, the system will help weed out ghost workers, prevent duplication, and ensure government payrolls reflect the actual workforce. It will also map staff against approved establishments, meaning only legally recognized positions will be funded.
This development follows Public Service Cabinet Secretary Geoffrey Ruku’s July announcement that the government is developing a new mobile application, in partnership with a local telecommunications company, to pay civil servants directly. The app is expected to further streamline payments and tighten controls against fraudulent wage claims.
Alongside HRIS, the ministry is also rolling out an automated e-platform through which government agencies must upload and update staff and service records regularly. The platform will serve as a central gateway for citizens to access government services, including applying for documents, paying fees, and managing records.
Imbunya stressed that ministries, departments, and county governments yet to comply must formally request access to the system. “The ministry will not process incomplete submissions,” she said, urging agencies to act promptly.
She added that these reforms are part of the administration’s wider agenda to modernize the public service and improve efficiency in service delivery to millions of Kenyans.
